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管理奖项

Effective financial and programmatic administration of an award helps to ensure compliance 符合担保人要求和ORP程序.

报告图标统一指南(2CFR200) provides a framework for guiding principles for managing federal and nonfederal sponsored 奖.  Decisions concerning the utilization of funds should be necessary, allowable, 可分配的，合理的，一致的，并且有良好的文档. 

Managing 奖 requires effective communication between the PI, 水疗中心, and sponsor. Many of these processes require review and approval from multiple offices (ex.HR, 业务办公室, 研究生院, 博彩平台中央办公室)，预计完成时间可能会有所不同. 

 

报告中心

Allows campuses to view integrated information from the business system and stay current on the life cycle of sponsored and corporate 奖 through conducting day-to-day inquiries, such as managing expenditure activities and reviewing the available balance 在一个奖项或项目上.

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PI

Co-PI

了解保荐人的规章制度和条款 
以及管理项目和奖项的条件

X

  

Ensuring and supporting compliance with all applicable Award terms and conditions 
as well as applicable policies and regulations during conduct of the sponsored research, 
包括出口管制. 

 X  

雇用和监督人员配备和项目绩效. 

 X X

Authorizing expenditures within the limits of the approved budget for personnel, goods 以及直接使项目和项目受益的服务. 

 X X

Ensuring timely submission of required reports including technical progress reports, 
合规认证(IRB、IACUC、ECC、COI等.)，向研究基金会报告 (技术转让、赞助项目和财务办公室). 监控与管理 of contractual agreements with external parties including progress reporting, 
合规，发票审核和批准.

 X X

Maintaining the office of record for the technical portion of the project with complete 奖项终止后六年的记录. 

 X  

Managing a subcomponent of the overall project and, in the absence of the PI (e.g., sabbatical, university travel, illness), may take on the responsibilities of the PI 

   X

Communication and engagement with your Sponsored Program Assistant/Associate on a regular basis concerning changes or modifications to the budget or technical aspects 获奖情况.

 X X

 

Designated signatory and access by the PI in communication and partnership with the Office of 研究 for specific expenditures (purchasing or staffing) for designated 期间或奖励. pi应聘请系主任和/或总监和VPR 批准.

Collaborate with PI to initiate sponsored award spending related to supply acquisition, 租赁车队车辆，安排旅行或会议.

 

批准

All modifications to scope, budget or key personnel must be communicated to your 水疗中心 尽可能早. 更改将需要事先获得ORP和主办方的批准; some changes must be submitted to the sponsor within a certain time frame. 你的水疗中心 can help determine appropriate channels and time frame of communication with the sponsor.

The most common requests for modifications that require sponsor approval include:

PI起草免费延期请求的理由并发送给水疗中心. 水疗中心将 确定赞助商首选的通知方式. 参考统一指南.

Such as changes in key personnel, PI changes, early termination or leaves of absence. PI与水疗中心联系请求/信息. 水疗中心将发送官方通讯至 赞助计划和行政官员. 参考统一指导(参考 工作量的变化).

A general re-budget is the reallocation of funds from one spending category/line to another spending category/line that is already funded, that better reflects the project 需求. 一般的重新预算可能需要也可能不需要赞助商的批准，这取决于 关于奖励的条款和重新预算的金额.

PI应与水疗中心一起进行所需的修改. 水疗中心将审查所需的更改 against sponsors agreement and prior approval matrix to determine appropriate next 步骤. 参考统一指南.

PI应与水疗中心合作，为分包提供信息. 水疗中心将审查 information against sponsors agreement and work to determine appropriate 下一个步骤. 参考统一指南. 有关子奖项的更多信息.

PI should work with 水疗中心 to review if carry-forward is allowable per the Sponsor.  水疗中心 will review the information against the sponsors agreement and determine appropriate 下一个步骤.   并非所有赞助商都允许结转. 

PI向水疗中心提交授予前支出请求. 水疗中心可以帮助确定 appropriate channels of communication with the sponsor regarding pre-award expenditures. 参考统一指南.

NSF has created a matrix of actions or changes that do or don’t require prior approval, 由主要联邦机构组织. 

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NSF条款和条件

 

人员申请流程

This section outlines the 步骤 required for the personnel requisition process:

  1. Principle Investigator (PI) sends appointment form to Human 资源 (HR) at least 租用日期前两周.
    1. This is the same timeline for all appointments whether they are a new appointment 或者更改当前的约会. 表格可以通过访问找到 人力资源厅.
  2. HR sends appointment forms to the 研究项目办公室 for review and 水疗中心 signature.
  3. 水疗中心 reviews the appointment form and checks for discrepancies or missing information. 这一步需要时间，而且会因各种因素而有所不同. 正在进行的项目 综述了包括:
    1. 奖的地位
    2. 预算及拨款
    3. 时间轴:约会开始和结束的日期
  4. 水疗中心在预约表上签字并将其发回人力资源部. 水疗中心也会显示 如果需要培训工作的奖项.
  5. HR moves forward with the appointment to either onboard the employee or make any changes/extensions 到一个有效的约会.

 

 

采购申请流程

Due to the complex sponsor and federal 需求 for 研究 Foundation procurement, ORP遵循以下采购申请流程.

  1. PI将向商务办公室提交申请单. 形式可以是 数字或手工完成.
  2. The 业务办公室 checks for completeness and if the purchase follows the RF procurement 规则. The 业务办公室 is the office of record for requisitions and purchases.
  3. The 业务办公室 will then send the requisition to the 研究项目办公室.
  4. The 研究项目办公室 checks for allocability, reasonableness, and if the 奖励有足够的资金进行购买.
  5. 研究项目办公室 returns to the 业务办公室 for processing.

重要提示:

  • 购买订单不能在同一天付款.
  • 请在提交采购申请单时包括所有的文书工作. 这是必要的 审批时审核.

 

 

努力报告和工资认证

The federal government requires that faculty members or other knowledgeable individuals report and certify compensation and cost shared 努力 on federal 奖. 博彩平台养 uses the web-based system, Employee Compensation Compliance (ECC) to report and certify 努力. 

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Each faculty member who serves as the principal investigator on federal 奖 certifies their own 努力 annually and certifies non-faculty 努力 on federal 奖. 努力 每年需要两次认证. 努力认证涵盖1月份 -六月和七月-十二月. 

For additional information or assistance in certifying your 努力 statements please 联系艾丽卡·沃德 eward04@4dian8.com. 

查阅参考指南